Engineering, procurement and construction company, with offices in Italy, Kazakhstan, Algeria, Qatar and Romania
RESPONSIBILITIES
Verify the accuracy of accounting documents (invoices, expenses reports, mission orders, bank statements, etc.) and transmit them periodically to the external consultant
Collect and store fiscal/accounting documents in organized folders at the office
Request VAT registers from the external consultant, ensure correct VAT classification, and validate the register to prepare VAT declarations
Assist with VAT refund requests and support the consultant in the process
Request and check tax returns, then archive them
Maintain relationships with external consultants, banks, ANAF, and other authorities
Deliver documents as needed
Manage scheduled payments and collections
Handle home banking tasks, including proposal payments for suppliers, and sending them to management for approval
Download and archive monthly bank statements and proof of payment
Prepare and finalize contracts with suppliers, with support from an external lawyer
Issue sales invoices
Prepare transfer price files when necessary
Use the e-invoice program for both sales and suppliers
Control and verify employees’ expense reports, checking supporting documents
Manage petty cash for small payments, employee missions
Perform any other administrative and accounting tasks as needed
Process personal budget and fixed cost budget in Excel in collaboration with the administrator
Conduct various monthly and annual reports as required
Perform periodic accounting reconciliations throughout the year and at year-end for financial statement closure
Manage financial statement closing activities in collaboration with the external consultant. Record transactions in accounting software (invoices, sales invoices, bank statements, payroll, accruals, etc.)
Manage relationships with Enereco spa for intercompany transactions
Coordinated back-office activities and provided administrative support across multiple departments
Organized schedules, meetings, and weekly calls
Supported the management of office logistics, the supply of stationery products, ordering water, consumables, business trips, payments, and transportation arrangements
REQUIREMENTS
Higher education in accounting or relevant experience in the field
Knowledge of accounting and tax regulations
Excellent communication and teamwork skills
Ability to work with numbers and complex calculations
English Language skills- very good to excellent
Attention to detail and precision
Ability to meet deadlines and prioritize tasks
NICE TO HAVE
Knowledge of the Italian language is an advantage
Ability to collaborate with members of other disciplines and occasionally with external representatives
